7-day free trial · from $99/mo

AI Appointment Setter for HVAC Companies

An appointment setter's job is simple: turn a phone call into a booked time. For hvac companies, Nicole does that around the clock — including evenings and weekends when callers are shopping around and nobody is at the desk.

Hear Nicole — (415) 413-5576Start free trial

How it works for hvac companies

  • Picks up every inbound call instantly, even several at once
  • Qualifies the caller — what they need, urgency, and location
  • Sets the appointment for maintenance plan renewals and similar requests
  • Sends you a summary so you can follow up in seconds

Calls Nicole handles

Typical HVAC company calls: no-cool and no-heat emergencies, maintenance plan renewals, new system quotes, filter and tune-up scheduling. HVAC is a first-answer business. When the AC quits, the customer is not leaving a voicemail — they are working down the search results until a human voice picks up. Nicole makes sure that voice is yours, at 2pm on the busiest day of summer and at 11pm on a Saturday.

Simple pricing, no contracts

7-day free trial on every plan · Cancel anytime · No contracts. Start on Starter — $99/month. Growth and Extreme Pro are direct upgrades. Pick the call volume that fits your business.

Starter

STARTER

$99/month

$99 one-time setup fee

250 AI minutes/month

7-day free trial · Cancel anytime

  • AI receptionist
  • Lead capture
  • Message taking
  • FAQ handling
  • Spam protection
  • Custom call instructions
Start Your Free 7 Day Trial

Growth

⭐ MOST POPULAR

$199/month

$199 one-time setup fee

500 AI minutes/month

7-day free trial · Cancel anytime

  • Everything in Starter, plus:
  • Appointment booking
  • More advanced call handling
  • Warm transfers
  • Additional customization
Start Your Free 7 Day Trial

Extreme Pro

EXTREME PRO

$299/month

$299 one-time setup fee

1,000 AI minutes/month

7-day free trial · Cancel anytime

  • Everything in Growth, plus:
  • Advanced call routing
  • Expanded customization
  • Additional business training
  • Priority setup/support
Start Your Free 7 Day Trial

7-day free trial on every plan · Cancel anytime · No contracts

Compare all plans →Or call (415) 413-5576

Frequently Asked Questions

Is an AI appointment setter cheaper than hiring one for my HVAC company?

Usually by a wide margin. A part-time setter costs thousands a month; plans here start at $99/month for 250 minutes, with a 7-day free trial.

Will callers know they're talking to AI?

Nicole sounds natural and answers in your business name. If a caller asks, she's honest that she's an AI receptionist for your business.

Do I have to change my phone number?

No. You forward your existing number to Nicole — all the time, after hours, or only when you don't pick up.

Is there a free trial?

Yes. Every plan includes a 7-day free trial. Nothing is charged until the trial ends, and you can cancel anytime.

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AI Appointment Setter for other businesses

PlumbingElectricalRoofingContractorsLandscapingCleaningSalonsDentalReal EstateLaw FirmsMedicalProperty ManagementAuto RepairFinancial Advisors